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Archival Officer

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Archiving Officer
At the German International University (GIU) in Cairo, we are passionate about empowering the next generation with world-class education that bridges the gap between academia and the professional world.
We’re looking for a motivated and detail-oriented Archiving Officer to join our dynamic Student Affairs (Admissions) Team. In this role, you’ll be responsible for organizing, maintaining, and safeguarding all student admission records — ensuring they are accurate, secure, and easily accessible.
If you enjoy working in a fast-paced environment, managing information with precision, and supporting the student journey behind the scenes, this is the perfect opportunity to grow your career in higher education.
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Key Responsibilities
• Organize, classify, and archive student admission documents, both physical and electronic, in line with university policies.
• Maintain accurate records in the admissions system, ensuring data is complete and up to date.
• Digitize documents and manage electronic filing for easy retrieval by the admissions team.
• Ensure all archived files comply with data protection regulations and confidentiality requirements.
• Retrieve documents promptly to support admissions staff and respond to internal requests.
• Conduct regular audits of both physical and digital records to ensure completeness and accuracy.
• Assist with the secure disposal of records according to retention policies.
• Collaborate with the admissions team to improve archiving workflows and support departmental efficiency.
• Contribute to reports, audits, and continuous improvement initiatives within the department.
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Qualifications & Requirements
• Bachelor’s degree from a recognized university (required).
• Fluent English communication skills — both spoken and written (required).
• 1–3 years of experience in document management, archiving, or administrative roles (preferably in higher education).
• Strong organizational skills and exceptional attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems.
• Ability to manage multiple priorities and work effectively under pressure.
• A team player with a positive attitude, eager to learn and grow within a supportive environment.
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What We Offer
Package includes:
• Transportation – GIU Buses
• Medical Insurance – Next Care
• Social Insurance
• WIR Loyalty Program Discounts
• Post grad studies & Self-Development support
Working Hours:
• 08:30 AM to 05:00 PM
• 5 working days per week (Friday and another off)